Project Steering Committee Meeting – Kick-off  

Date:              August 1, 2007

Time:              9:30AM to 11:00AM

Location:      Crossroads Building – Conference Room 100

Meeting Minutes

I.   Introductions

           a.     City Project Manager – Jack Rogers, Director of Public Works

           b.     Consultant Design Team working closely with Jack Rogers

           c.     Steering Committee

                                  i.      will be involved in 6 meetings (one per month) plus a public meeting

                                  ii.      will assist in giving accurate information to the public

                                 iii.      will help narrow down the options to a preferred alternative

           d.     Collect contact sheet information

II.       Project Overview and Objectives  (Jack Rogers)

           a.     Project Objectives and Timeline

           b.     Existing Conditions Inventory

           c.     Alternatives Analysis

                                  i.      Five Alternatives, which will be narrowed down to a preferred alternative, which will then be presented to City Council

                                  ii.      Design Criteria  

           d.     City responsibilities vs Design Team responsibilities

III.      Project Schedule

           a.     Survey of Main Ave –

                                   i.      August 2007 is slated for data collection and field survey, documenting Main Avenue block by block (street trees, mailbox clusters, pavement conditions, basements under sidewalks, etc)

                                  ii.      August 20^th – 22^nd – basement field surveys with engineers

                                  iii.      A phased plan will then be created

                                  iv.      Moreno surveying will then take digital data of fixed points, and elevations (pavement, entries, curbs, drainage)

                                  v.      Complete complied inventory by end of August

                    b.     Meeting with City Staff

                    c.     Plans for Improvements

                                   i.      Alternatives Analysis, Sept – Oct 15 (then thru Dec)

                                             1.      Present ideas for steering committee input

                                             2.      5 alternatives

                                             3.      Use base map

                                             4.      Collaborate with way-finding group

                                             5.      Develop evaluation criteria for each alternative using a simple matrix table (cost, pedestrian safety, parking, etc)

                                             6.      Determine the best alternative / best plans to present mid Dec

                      d.     Public Open House Meeting - October

                                    i.      Get Public Feedback as well as HPB, DRB, City Council Study Session – still to be determined if all 5 alternatives will be  reviewed or just the preferred plan

                      e.     Implementation

IV.         Discussion

                      a.     Role of Steering Committee

                                      i.      will be involved in 6 meetings (one per month) plus a public meeting

                                      ii.      will assist in giving accurate information to the public

                                     iii.      will help narrow down the options to a preferred alternative

                      b.     Defining “consensus”: voted to be an “informed consensus”

                      c.     Issues / Concerns

                                        i.      Not to discard the 3-lane scenario (or need justification for doing so)

                                        ii.      Website will have FAQ and general info & public input

                                        iii.      HPB to help with evaluating historical elements such as hitching posts, 2 black light posts

                                        iv.      Develop an ordinance to help guide/ regulate advertising, in order to preserve the streetscape investment

V.                 Meeting Schedule

                      a.     Steering Committee Meetings generally on the 1^st Wed of each month

                      b.     Next meeting: Thursday, Sept 13^th at Durango Office Suites, Conference Room 100. 

                                          i.      Will address opportunities and constraints

                                          ii.      Reviews will be outlined on the base map